What is Centralized Screening?

Everything you need to know about Centralized Screening with Protect.

Why use centralized screening?

Protect's Centralized Screening gives your organization a simple way to check everyone that enters your location for symptoms of Covid-19, work readiness, or conduct any other screenings. It is one of the core features for screening staff for symptoms when using Protect.  Unlike self-assessments, centralized screening is done at the point of entry, and can function in combination with self-assessments, as a dual safety measure.

What do I need to conduct centralized screening?

To conduct centralized screenings, you will need a couple of things:

  • One or more designated staff members who will be responsible for scanning people in as they enter.
  • A mobile device for any of the staff members working as screeners with the Protect app installed.
  • A screener code for each mobile device, which will authorize that mobile device for screening.

You will also have to decide whether you want to people to also conduct self-assessments before they go through centralized screening to speed up the process, what assessment steps you want included in the screening, and how you will track the results. We'll cover all of this below.

How does centralized screening work?

Centralized Screening is a mode in the Protect app that becomes available when you type a screener code in the authorization menu.

Numeric screener code authorizes the app:

Centralized_screening_Screener_authorization

Screener sets up their profile:

Centralized_screening_Profile_Set_Up

Screener confirms the assessment steps they will follow, then clicks "Start":

Centralized_screening_Screener_Ready

Once a mobile device is authorized for screening, a staff member can scan people into your location as they arrive, and conduct assessments at the door before admitting entry.

Every assessment will start by identifying the individual being assessed (personally identifiable information can be encrypted in reporting to protect privacy).

Screener ready to start the centralized assessment by scanning an ID:

Centralized_screening_Scan_Identification

There are 3 ways to ID those who get screened — you can restrict screeners to using just one of them or enable all three from the admin console to accommodate different scenarios:

1. Scanning QR codes

With this scanning method, your employees and visitors create their own profiles on the Protect app using a location code, which then allows them to associate their screening results with a QR code.

Centralized_screening_QR_Code_Scan

Using the QR code scanning method, you can also prompt visitors to conduct self-assessments in advance. This lets them answer a symptom questionnaire and store the results in the QR code, at which point a screener can simply scan the code without having to repeat the same questionnaire again.

2. Scanning employee badges

If you already have existing employee badges that store an employee's information within a barcode, you can use these badges together with Protect. The app will retrieve the information stored within the barcode and associate the screening results with that barcode ID.

Centralized_screening_Badge_Scan

If your organization uses unique employee ID numbers in employee badges, Protect also gives you the option to associate those ID numbers with employee names — that way you don't have to cross-reference the data yourself later.

 

Related: How do I use employee badges with Protect?

3. Manually entering names

Finally, in the event that your visitor is not using the Protect app to generate a QR Code and does not have an employee badge, Protect also gives you the option to manually input an employee's or a visitor's information.

Centralized_screening_Manual_Entry

After entering the name manually, your screener can proceed through the rest of the assessment as usual.

What happens after an individual is scanned?

Once your screener scans the visitor's ID, the Protect app will take them through any of the assessment steps that have not yet been completed.

 

Related: How do I customize the assessment steps?

 

Most assessments will have two steps after the ID scan: a symptom questionnaire, and a temperature check. Let's look at some example scenarios:

 

Example 1: You have 2 steps, questionnaires and temperature checks, and have enabled the symptom questionnaire as part of a self-assessment, but not the temperature check.

The visitor has already passed the self-assessment at home, before arriving at your location.

In this case, Protect will go to the temperature check when the QR code is scanned, and skip the questionnaire — it has already received a "PASS".

 

Example 2: You have 2 steps, questionnaires and temperature checks, and have enabled the symptom questionnaire as part of a self-assessment, but not the temperature check.

However, your visitor did not do the self-assessment, even though they downloaded the app.

In this case, their app shows a yellow "Screening Required" code, and when the screener scans it, they will be prompted to go through both the temperature check and the the symptom questionnaire.

 

Example 3: You have 1 step, the symptom questionnaire, and you are using your employee badges to track assessments.

In this case, the screener simply scans the employee's badge, is prompted to fill out the symptom questionnaire, and proceeds to ask the employee the required questions.

How do I get reports on centralized screening results?

You can find the breakdowns of your daily scans in the Protect admin console's reporting menu.

Protect's centralized screenings log all scans and results in your reports, and it typically takes about 60 seconds from the moment of scanning for the reports to get updated.

 

Related: How do I get notified about failed assessments?